Party rental
Run your party rental business on Shopify
Tables, chairs, tents and linens, booked for an event date on your own store. RentalFlow checks your stock before the order goes through, and you manage deliveries from your phone in the Shopify app.
How a party rental works
A customer books tables, chairs or a tent for an event. You deliver before the party and set up, then come back after it to collect everything. The details that matter are the event address, the delivery date, the pickup date, and whether your crew is carrying tables up stairs.
Most party rental companies still take these orders by phone. The customer calls, you check your spreadsheet or whiteboard, you quote a price, and you hope they call back to confirm. Meanwhile another customer calls about the same date, and you are tracking availability in your head.
Peak season makes it worse. Weddings, graduation parties and holiday events land on the same weekends. When 200 chairs, 30 tables and a dozen tents are spread across several events, manual tracking breaks down. Items get promised twice, and the customer who finds out at setup is the one you lose.
Customers book the event dates on your product page
The RentalFlow booking form sits under your product details. You can rename every label, so it talks about the event, not a move.
Delivery and pickup dates
The customer picks when you drop off and when you collect. The pickup date fills in from your default rental length.
Event address
Street, city, ZIP or postal code and unit number, plus a checkbox when pickup is at the same place.
Entrance type
No stairs, 1 to 2 flights, or 3+ flights, so your crew knows what they are carrying tables into.
Notes
An optional box for setup instructions, gate codes or timing.
Your item name
Rename the rental item to tables, chairs or tents.
What it doesn't do (yet)
- No blackout dates, minimum rental length or lead time rules. You review orders as they come in.
- Customers don't see a calendar of open dates. Stock is checked when they click Add to Cart.
- Each click books one of the product, so sell packages (like 50 chairs) as their own products.
- No deposits or per-day pricing. The customer pays your Shopify product price. Take a deposit in Shopify, for example as a separate deposit product.
See your busy weekends coming
Party rental has sharp demand spikes. Stock sits idle on weekdays and runs short on the weekends everyone wants. The month calendar shows deliveries, pickups and how much of your stock is out each day. Green means room to spare. Red means you are close to fully booked.
If every chair package is already booked for a Saturday, the next customer is stopped at Add to Cart and asked to pick other dates. You avoid the overbooking, and they get an answer without a phone call.
Every event order in one list
Orders placed through the form become bookings on their own. Search by name, email or order number, and filter by Active, Pending Return or Completed.
The dashboard shows the day's deliveries and pickups. With calendar sync, your drivers and setup crew see the same schedule in Google Calendar, Apple Calendar or Outlook.
Delivering to a limited area? Add your service area as US ZIP codes or Canadian postal codes, and addresses outside it can't be added to the cart.
Count what comes back after every event
When the truck comes back, confirm the return. Enter how many items came back and flag anything damaged, lost or late, with notes about the stained linen or the bent tent pole.
The items that came back are free to rent again. Tick gone for good and a missing chair comes off your count until you replace it. See how inventory and damage tracking works.
Starting from scratch? Read how to start a party rental business on Shopify.
Party rental questions
Your customers want to book online
14-day free trial, then $39 a month. Set up in a few minutes and start taking party rental bookings today.